A caller asks about Botox at 9pm. The studio is closed. LoopLogic's AI phone receptionist answers in a natural voice, qualifies the treatment interest, and books the consult before the prospect calls the med spa across town. After-hours treatment inquiries, post-consult follow-ups, re-booking nudges — all captured, all followed up, no front-desk burnout.
Treatment seekers act on the first studio that picks up — not the closest one, the fastest one. Every unanswered ring, every unreturned treatment question, every re-booking nudge that goes out two days late is a consult chair your competitor just claimed.
A caller asks about Botox pricing, filler packages, or body-contouring sessions at 9pm. The front desk hears about it in the morning — and by then the prospect has already booked a consult at the med spa across town.
We answer in under 30 seconds, qualify the treatment, and book the consult.
After a consultation, patients cool off fast. A follow-up reminder that goes out two days late lands on a fully-booked week, and the no-show erodes a treatment room that the aftercare sequence was designed to fill.
Missed-call SMS + email + re-booking sequences go out the same minute the gap opens.
"Can you send me my chart?" and "what's the recovery timeline for laser?" go unanswered when the front desk is on another line. Staff freeze, the lead drifts to a med spa whose website answered first.
Treatment Q&A is captured on the very first contact — PHI stays off the line.
The voice is tuned to how med-spa front desks actually schedule. It collects the treatment of interest, prior experience, preferred provider, and timeline on the first call — and either books the consult itself or escalates a high-touch question to the on-call staff.
Natural-sounding voice tuned to how med-spa front desks actually schedule. Collects the treatment of interest, prior experience, preferred provider, and time — then books the consult or routes the call to the on-call staff.
Treatment chairs stay booked.
Drops appointments straight into Mindbody, Boulevard, Fresha, or Google Calendar — patient, treatment interest, and consent-on-file status pre-filled so the front desk only confirms on arrival.
No new tool to learn.
If a caller hangs up before booking, a multi-step sequence goes out from your number within minutes. Post-consult aftercare and re-booking reminders follow the same pathway so no treatment plan slips through.
Every treatment hour earned back.
A local-service office replaced their after-hours voicemail with a LoopLogic AI receptionist tuned to the way their front desk actually books and follows up.
One-time build fee for the receptionist we design together, then a flat monthly retainer. Most med spas start on Starter and grow into Growth within the first six months.
Free 45-minute walkthrough. We map how your calls, treatment inquiries, and post-consult follow-ups move through the front desk today — and tell you which plan fits before any tool gets touched.
The local services where one new customer covers the install.
Enterprise-grade systems, no developers on your payroll.